Home INFO FOR ACADEMIC REGULATIONS

ACADEMIC REGULATIONS

SUSPENDING YOUR STUDIES
Suspension
During your university career, you can submit the official request ‘Istanza al Rettore’ (only once) to temporarily suspend your study if any of the following situations applies to:
– Enroll in a specialization school
– Enroll in a PhD course
– Enroll in a short-term program
– Enroll in a foreign university (exchange programs not included)
– Pregnancy and maternity

This suspension period is not included in the calculation of withdrawal from studies and it cannot be:
– higher than the normal duration of the study programme: 3 years for Bachelor or 2 years for Master
– lower than one academic year

During the suspension period, you cannot attend didactic activities, you cannot participate in the assessment tests; obtain changes of programme, transfers or other administrative measures, you cannot obtain financial aid.

Furthermore, for the whole suspension period, you cannot register to exams. If you are a student with non-EU citizenship, you will not be able to get useful certificates to the issuing of the residence permit .

Interruption
Interruption of studies is automatically applied if you do not renew your registration by paying university tuition fees within the deadlines provided. You cannot attend lectures, take exams, obtain changes of programme, transfers or other measures, obtain any financial aid.
If you already paid for first instalment of the current year and you interrupt your studies without paying the second instalment, this second amount, including additional late payment, will be charged when you decide to resume your studies.

Withdrawal from Studies
If you have decided to withdraw from university, please submit the written withdrawal request to Student’s Affair Office. A revenue stamp of 16 euros is required. Please note that the withdrawal request is NOT revocable.

Loss of student status
Loss of students status is a condition that implies to not continue the university career started by the student.
A student loses the student status if he has not acquired all the educational credits (ECTS) provided by his/her Study Programme (except those related to the final exam) within 4 years after the date of the last exam .
If you are an international student, with a valid residence permit, the loss of student status implies the loss of requirements to stay. Therefore, if you intend to proceed with a new registration, you need to apply for a new student visa.

TRANSFERRING

Transferring from the University of Pavia to another University

If you want to move to another Italian university, first of all, we suggest you to be informed about the terms and conditions of admission to the university where you want to move.
You can apply for a transfer from July 1st to December 17th 2021 and in this case you don’t have to renew your enrollment for academic year 2021/2022 at University of Pavia.

To ask for transfer, you must hand the following documents to the Student’s Affairs Office:
Transfer to other University form
– make a payment of 325€ (contact Filo Diretto in advance for the payment detail)
– a revenue stamp of 16€;
– For student transferring to a medicine, dentistry, healthcare professions and architecture program in another University an official acceptance letter issued by the university where you want to move.

Changing degree program within the University of Pavia
If you are already enrolled in a Bachelor or Master’s Degree held by University of Pavia and would like to switch to another programme, please read carefully the following information:

Change to 1st year of another course: check the call for applicants of that course if you have to take the admission test before making your request; otherwise submit your request directly from the Student Portal during the period from 28th June to 30th September 12.00 pm. For the courses which don’t require a compulsory admission test, students can submit the changing degree programme request even after 30th September but before 17th December 2021 with a penalty.

Change to post 1st year of another course: submit the evaluation request following the indications for each course. You can pass to the new degree course if the result of evaluation is affirmative.

Please note: after the submission of the transfer request, students will not be able to sit for exams.
Students do not have to pay the installments of the academic year in which they ask for the transfer. All the fees already paid will not be refunded. Any overdue installment, penalty or service fee must be paid off.
In case your payments of university tuition fees are not in order, the application can be accepted only after the regularization of payments.

GRADUATION REGULATION
When a student is about to graduate, he/she must follow these steps:

1. Check deadlines on department’s website: it helps to know the deadline for the submission of each documents/requests.

2. Fill in questionnaire on Almalaurea: the questionnaire aims to collect evaluation and opinions about the
university’s life. It aims to collect evaluation and opinions about your experience as an university student; it is available in Student Portal – Conseguimento Titolo – Registrazione/Accesso Almalaurea.

3. Submit graduation request: after the questionnaire, the Student Portal system opens the section ‘Conseguimento titolo’ where students can submit the graduation request on-line.

Please see this page for more details How to submit graduation request page.

CERTIFICATE REQUEST
Self-declaration: According to the Presidential Decree n. 445 of 28 th December 2000, it is possible to submit to administrations or to public bodies in Italy a self-declaration instead of an official certificate. Students can download the self-declarations of different kinds from Student Portal – Admissions – Self-declaration.

Official certificate: an official certificate can be issued only by Student’s Affair Office upon request. For each issued certificate a revenue stamp of 16 euros will be required. Graduates unable to reach Pavia, can submit their request through Filo Diretto or Unipvinforma by filling in the request form.

Diploma supplement: a diploma supplement can be required directly in Student’s Affair Office during the opening hours. Graduates unable to reach Pavia, can submit their request through Filo Diretto or Unipvinforma by filling in the request form. Upon receiving the request, Student’s Affair Office prepares the Diploma Supplement within 15 days without charging any service fee.

Graduation parchment: it is possible to collect the graduation parchment related to the academic year 2019/20.

Where: Students Administrative Office – Via Sant’Agostino, 1
Tuesday, Thursday and Friday: 9: 00/12: 00 – Wednesday: 13:45 – 16:45 ; exclusively by appointment to be booked here. (COVID-19 green certificate is mandatory to access the office)

What you need: identity document or delegation on plain paper and copy of the identity document of the delegator. For graduations up to and including 30 April 2006, a € 16.00 duty stamp is required. Each delegate can collect up to a maximum of three graduation parchments including his own.

Shipping: it is only possible to delegate a courier, with delegation on plain paper and copy of the identity document of the delegator. The collection can only take place by appointment on the days indicated above.

For further information please contact Informastudenti.

Parchment duplicate: it is possible to request a duplicate in case of theft, loss or deterioration of the original degree parchmet or following the modification of personal data, by presenting:

  • Application  with duty stamp by the Student Administrative Office;
  • Self-certification of the theft or loss of the original title or modification of personal data by delivering the original deteriorated which will be canceled;
  • Proof of payment of the specific contribution (information on the application).

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